Effortless Interview Scheduling

Parents pick interview slots from real-time counsellor availability. The system handles confirmations, reminders, panel assignment, and post-interview scoring — all automatically.

  • Online slot booking from parent portal
  • Real-time counsellor availability calendar
  • Automated confirmation & reminder messages
  • Post-interview scoring rubric
  • Panel assignment for multi-interviewer setups
  • No-show tracking with auto-reschedule

Sound Familiar?

  • Back-and-forth phone calls to find a suitable slot: Parents self-book from available slots in the portal
  • Interview no-shows with no reminders: Automated WhatsApp/SMS reminders 24h and 2h before
  • Handwritten interview notes lost in files: Digital scoring rubric with structured feedback per candidate

Complete Interview Scheduling Features

Everything you need to modernize your school's interview scheduling.

  • Online Slot Booking: Parents choose from available time slots directly in the parent portal. No phone calls needed.
  • Availability Manager: Counsellors set their weekly availability. Block holidays, lunch breaks, and meeting slots.
  • Auto Reminders: WhatsApp and SMS reminders sent 24 hours and 2 hours before the interview. Reduce no-shows by 60%.
  • Scoring Rubric: Structured scorecard: academic readiness, communication, parent engagement, extracurricular — all rated 1-5.
  • Panel Assignment: Assign multiple interviewers per slot. Each panelist fills their own scorecard.
  • Reschedule & Cancel: Parents can reschedule or cancel online. Freed slots automatically become available for others.

Get Started in 4 Simple Steps

  1. Set Availability: Counsellors configure their weekly available slots and time preferences.
  2. Parents Book Online: Parents choose a slot from the parent portal. Instant confirmation sent.
  3. Auto Reminders: System sends reminders before the interview. No-show detection triggers follow-up.
  4. Score & Decide: Interviewers fill the digital rubric. Scores feed into the lead's overall profile.

Frequently Asked Questions

Can parents book interview slots online?

Yes. Parents see available slots in the parent portal and book with one click. They get instant confirmation via WhatsApp and email.

How do automated reminders reduce no-shows?

The system sends WhatsApp and SMS reminders 24 hours and 2 hours before the interview. Schools using our reminders report 60% fewer no-shows.

Is there a structured scoring system?

Yes. A digital rubric covers academic readiness, communication skills, parent engagement, extracurricular interests, and overall impression — each rated 1-5 with notes.

Can multiple interviewers score the same candidate?

Yes. Assign a panel of 2-3 interviewers per slot. Each fills their own scorecard. The system shows individual and average scores.