Go Paperless with Digital Document Collection

Parents upload documents from the portal. Your team verifies with one click. Grade-specific checklists ensure nothing is missed. Track document expiry and verification turnaround.

  • Digital upload from parent portal or mobile
  • Grade-specific document checklists
  • One-click verification with rejection reasons
  • Document expiry tracking and alerts
  • Verification turnaround time analytics
  • Secure cloud storage with access controls

Sound Familiar?

  • Physical copies lost in filing cabinets: Digital documents stored securely in the cloud with instant retrieval
  • Different documents needed per grade with no checklist: Grade-specific checklists ensure parents upload exactly what's needed
  • No tracking of which documents are verified or pending: Real-time status dashboard: pending, verified, rejected, expired

Complete Document Management Features

Everything you need to modernize your school's document management.

  • Digital Upload: Parents upload from portal or mobile — birth certificate, report cards, photos, ID proofs. Support for images and PDFs.
  • Verification Checklists: Grade-specific document requirements. System tracks which documents are submitted vs pending for each applicant.
  • One-Click Verify: Staff view uploaded documents inline and approve/reject with one click. Rejection includes reason for parent.
  • Expiry Tracking: Track document expiry dates (medical certificates, etc). Auto-alerts before expiry for renewal.
  • Turnaround Analytics: Track average verification time per document type. Identify bottlenecks in the review process.
  • Secure Storage: Documents stored in encrypted cloud storage. Role-based access controls ensure privacy compliance.

Get Started in 4 Simple Steps

  1. Configure Checklists: Set up grade-specific document requirements: birth certificate, report card, photos, etc.
  2. Parents Upload: Parents upload documents via the parent portal. System validates file type and size.
  3. Staff Verifies: Admission team reviews and approves/rejects each document with one click.
  4. Track Completion: Dashboard shows document completion percentage per applicant and across all applications.

Frequently Asked Questions

What file types are accepted?

PDF, JPEG, PNG, and common image formats. File size limit is configurable (default: 10MB per file). Documents are virus-scanned on upload.

Can we set different document requirements per grade?

Yes. Configure grade-specific checklists. Nursery might need birth certificate + photos, while Grade 9 needs previous school transfer certificate + report cards.

How does document expiry tracking work?

Set expiry dates on documents like medical certificates. The system sends alerts 30/15/7 days before expiry to both parents and staff.